Privacy Policy

Who we are

Our website address is: We are a group of Worcestershire parents.

What personal data we collect and why we collect it

We use email addresses to keep in touch with our supporters. If you give us your name we may use it to personalise your Welcome email and any individual correspondence.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Any information submitted on our contact forms will be sent to the email address. It will be used to contact you to reply to your query or request and retained indefinitely for administration purposes; the period of time will be determined by the query submitted. We do not use submitted information for marketing purposes.


If you leave a comment on our site (on a blog post) you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


At present we do not use an analytics package; we do not currently analyse data from our website.

Who we share your data with

We do not share your data with anyone.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

You have 8 rights under the General Data Protection Regulation:

  1. The right to be informed
  2. The right of access
  3. The right to rectification
  4. The right to erasure
  5. The right to restrict processing
  6. The right to data portability
  7. The right to object
  8. Rights related to automated decision making and profiling

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can request that we correct any data we hold about you. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

You can read more about this in guidance from the Information Commissioner. If you have concerns about how information is handled you can contact the ICO..

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

If you ask to receive our emails we will keep your name (if you have given it) and email address securely offline. Details of how to unsubscribe from our email updates are included in each update. If you have any concerns/queries about the data we keep or how we keep it, please contact us –

Additional information

How we protect your data

SSL is enabled (you should see a padlock to the left of the website URL).

What data breach procedures we have in place

Any personal data breaches must be reported immediately to the Parents’ Voice protection controller; this may be done via any committee member if necessary, or by emailing

What third parties we receive data from

We do not receive data from any third parties.

If you have any queries about this policy or any data which we may hold, please contact us – Thank you for reading this.


This policy was updated on July 26th 2019.